You need to plan the conference in detail to make sure the event is as successful as expected. Although it is not possible to provide detailed steps to take, Bo Decor Vietnam also sends you some important notes when organizing this type of event. Please join us as follows! Bo Decor Vietnam is proud to be the leading Vietnam event company, always bringing different values to customers.
Important notes when organizing conferences
Select the event venue
Whichever site you choose, it should meet your needs such as room for all parallel sessions and your delegates' needs such as comfort and accessibility.
Lighting and sound are often ignored when choosing a conference venue, but they will have a huge impact on the delegate's experience. Schedule an appointment and go to the site for a survey before selecting. Consider whether the event space has the same setup as your requirements. What might this space look like when the event unfolds?
Consider the cost of renting the venue, look for hidden costs such as fees to use outside providers, parking, or wifi. When it comes to overall costs, go through with the lessor about what's on the deal and what's not. What special offers will the place have? Discount for delegates? Free accommodation for organizers?
Even small perks like an airport shuttle or free tea and coffee can create huge savings for organizers.
Choose a time frame
The date and time of the conference are the next steps in the planning process. When choosing a time frame for a webinar, consider your audience. Their lifestyle and work schedule can decide when and where you want to organize. You should also consider your audience's attention span. Can you complete your workshop in a matter of hours or do you need to extend the event for days? These are both things to keep in mind when organizing a conference or conference.
Set goals for the event
You should be involved in the planning process with a specific set of goals for the workshop. What goals are you trying to accomplish and what you hope your audience can gain from the experience. This process will help you create a meaningful work program to share in advance with the participants.
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Build a suitable conference website
Most major conferences with expert participation have their own website. The conference site will showcase the event, answer visitors' questions and allow them to submit, sign up, and contact. People will better connect event information through the website.
The website should prioritize welcoming visitors with strong personal images and the most important event details. You should consider what your conference is about, where it will take place, and when. Please put all this information "in the first image of the homepage".
Get your website up and running as soon as you can. This is an important part of organizing the conference. So make some important decisions early, set up a simple website, and perfect it.
To successfully organize conferences and seminars, find experts, Bo Decor Vietnam will accompany you and create a successful event.
In addition, we are also the best festival decoration agency in Da Nang.
Bo Decor Vietnam
Address: 10th Floor, Robot Building 308 Dien Bien Phu, District 3, City. Ho Chi Minh City.
Phone: +84 28 666 07 555 - +84 903 350 232
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